How To Put Volunteers to Work For Your Athletic Program

Posted: October 23, 2011 by Winito Inc. in Tips & Advise

It’s always nice when parents volunteer to help, but organizing all the volunteers can take a lot of time that you don’t have. It may seem funny to establish a hierarchy among volunteers, but it can save you countless hours answering questions and emails.

Here’s how to get started:

1. Screen volunteers to see who has the most time to dedicate to your athletic program. You should obviously pick someone you trust and enjoy working with, but it’s also important to consider their organizational and people management skills too.

2. Once you have identified your lead volunteer, you can slowly transition to having him/her take the lead in organizing volunteers. Once you are accustomed to working together, it’s helpful to set expectations with the other volunteers that they should reach out to the lead volunteer first to streamline communication.

3. If you have a large program, some of these positions may be filled by your full-time staff. But if you have a smaller program, we recommend bucketing volunteers as follows.

  • Lead Volunteer
  • Statistics
  • Game recaps
  • Fundraising
  • Team Communication

4. Your lead volunteer should be aware of the functions and who the go-to volunteer is for each function. This will help with streamlining all of your athletic activities.

5. Hold regular meetings with all of your volunteers so that they have access to you. It’s always helpful for volunteers to get their marching orders directly from you. However, you should have your lead volunteer send out the meeting recaps and take charge of following up on all deliverable.

If you put some of our tried and true practices to the test, you’re sure to see great results in developing a well-oiled athletic program. We’d love to hear your feedback, comments and additional tips to help coaches and athletic directors in developing the next generation of star athletes. Looking forward to your comments.


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